Faculty & Staff Resources
Here, find helpful information from your CoA+A Business Team regarding different business processes such as travel, purchasing, and hiring. Please use the Google forms below to initiate support from the Business Team and your Office Manager. When filling out the forms, please be aware of the following submission dates. Submissions outside of these timelines will not be accommodated without a memo/email from the Chair or Director approving the exception.
- Travel: 3 weeks prior to departure
- Field Trips: 10 weeks prior to departure
- Hiring students and non-students: 6 weeks prior to the start date if they have never worked on campus in a previous role. If they are returning/continuing, 4 weeks prior to the start date to ensure timely processing and payroll deadlines.
- Contracted agreements/service providers/guests: 7 weeks prior to the event or service
SCHOOL OF ARCHITECTURE FORMS
Contract/Service Agreement Form
Temporary Hires Request Form
Travel Disclosure/Approval Request Form
DEPARTMENT OF DANCE FORMS
Contract/Service Agreement Form
Temporary Hires Request Form
Travel Disclosure/Approval Request Form
DEPARTMENT OF MUSIC FORMS
Contract/Service Agreement Form
Temporary Hires Request Form
Travel Disclosure/Approval Request Form
DEPARTMENT OF THEATRE FORMS
Contract/Service Agreement Form
Temporary Hires Request Form
Travel Disclosure/Approval Request Form
COA+A DEAN’S OFFICE FORMS
Contract/Service Agreement Form
Temporary Hires Request Form
Travel Disclosure/Approval Request Form
PRODUCTION ARTS + OPERATIONS FORMS
Contract/Service Agreement Form
Temporary Hires Request Form
Travel Disclosure/Approval Request Form
MUSICAL THEATRE FORMS
Contract/Service Agreement Form
Card Access Request for Students
Faculty and staff requesting card access for students to Robinson Hall and Rowe should complete this form. For access to JBC, please email Jennifer Anderson (with Liz Wooley copied), and for dance studio access, please contact Jen Jacobs. Requests will be processed in the order they are received, and it may take 24-48 hours to complete once approved.
other faculty and staff resources
The following are forms, resources, and documents that are helpful to faculty and staff.
CoA+A Bylaws, Reappointment/Promotion/Tenure Process, Workload, Org Chart, and Culture Statements
Bylaws
- CoA+A
- Architecture
- Dance
- Music
- Theatre
Reappointment, Promotion, & Tenure Policies: TFPR Review File and File Systems Guidelines; RPT File System Guidelines; CoA+A; SoA; Art & Art History; Dance; Music; and Theatre.
Workload: CoA+A; SoA; Art & Art History; Dance; Music; Theatre.
CoA+A Five-Year Plan Guidelines for Faculty
CoA+A Culture Statement
*Please note that multiple policies in this section are under revision and will be posted later this fall.
Employment Forms and Human Resources
Visit the Office of the Provost for faculty and staff resources on academic personnel procedures, handbooks, hiring deadlines and forms, employment checklists, new hire training, and other useful employment links. For more general hiring information, visit the Office of Human Resources.
Faculty & Staff Specific Resources
Visit the Office of the Provost for faculty and staff resources and the Office of Legal Affairs for University Policies. See related links below.
Key Requests and Facilities Forms
For information on key requests, key returns, or key transfers, visit Facilities Management.
Financial and Travel Forms
To search the university’s list of useful forms, visit the Office of Financial Services. See specific related forms below.
- Travel Authorization Form
- W-9 Form: Vendor Information (Request for Taxpayer Info)
Policy and Event Forms
Visit the Office of Legal Affairs for all University Policies. See specific links below.
Administrative and Organizational Resources
For Shared Admin Naming Conventions for Documents and Folders (for storing, sharing, searching), see these Administrative and Business forms. Click here for the Most Frequently Used Account Codes for Purchases and Services.
Faculty & Staff Support Resources
There are many individuals, offices, and procedures that you can reach out to for resources and support. UNC Charlotte’s Office of Human Resources offers information about benefit options, training opportunities, personnel policies/ procedures, and grievance procedures.
Consider sharing your need for support and resources or grievance procedures with the relevant unit head (chair or director). For the College of Arts + Architecture, you can contact Gretchen Alterowitz (Dance), Blaine Brownell (Architecture), Delia Neil (Theatre), Angela Rajagopalan (Art & Art History), Joe Skillen (Music), and Mary Welsh (CoA+A Dean’s Office).
Office of Civil Rights & Title IX: You can report incidents of sexual and interpersonal misconduct, as well as incidents of discrimination and harassment to this office. This office takes active measures to create or restore a respectful, safe, and inclusive environment for community members that is free from discrimination, discriminatory harassment, and sexual or interpersonal violence.
Ombuds: The Ombuds program is a confidential, impartial, independent, and informal resource for faculty and staff to informally work through challenging workplace problems, dilemmas, and conflicts. They use coaching, facilitated discussions, and shuttle diplomacy to help prevent problems from escalating. Discussions are confidential with exceptions for imminent risks of serious harm.
Center for ADVANCing Faculty Success: The Center for ADVANCing Faculty Success (CAFS) promotes faculty success through research and programming on retirement, re-appointment, promotion, and tenure practices; policy reform; mentoring; leadership and career development. CAFS offers training in hiring practices, leadership, reappointment workshops, mentoring, and writing groups.
Division of Student Affairs: The Division of Student Affairs advances the mission of the University by creating student-centered learning environments focused on collective well-being where students discover a sense of belonging, excel academically, and develop into their best selves.